Does this cover BTEC, T-Level and apprenticeship portfolios?

Yes. Those are file-based portfolios that typically sit in the student's OneDrive (and sometimes in shared SharePoint sites). The OneDrive export captures the portfolio; SharePoint-hosted shared content needs to be downloaded separately if the student co-authored it.

What about students enrolled in shared programmes with universities?

The export is scoped to your tenant. If a student also has a separate account on a partner university's tenant, that's a separate sign-in. They'd export each tenant independently.

Do we need to onboard separately from a parent multi-academy trust?

It depends on whether you share a Microsoft 365 tenant. Same tenant = single onboarding covers the whole trust. Separate tenants = separate onboardings, each taking about 30 seconds.

For colleges

For sixth-form, FE and community colleges.

Self-service M365 export for college cohorts leaving for university, apprenticeship or work — built around the realities of portfolio-based assessment.

Grant tenant-wide consent See pricing

Why colleges are a particularly good fit

Portfolio-based qualifications — BTEC, T-Levels, NCFE, apprenticeship standards, vocational diplomas — generate substantial file output across two years of study. Universities, higher apprenticeship providers and employers regularly ask former students for portfolio evidence months after they've left.

Without a leaver-friendly export workflow, students either lose the work or spend hours rebuilding it from screenshots and memory. Neither outcome reflects well on the college.

What gets exported

OneDrive — portfolio files, coursework drafts, presentations, every Word / Excel / PowerPoint they made.
Class OneNote notebooks — the student's own section group from each class, with all in-class notes and teacher-annotated work.
Personal OneNote notebooks — exam revision, self-organised notes, anything they put in their personal notebooks.

How it fits with college IT workflows

Multi-tenant app, single consent: thirty seconds for a tenant admin (Cloud Application Administrator or Global Admin role required).
Read-only scopes: cannot write to your tenant, cannot delete files, cannot share content externally.
Conditional Access compatible: tenants' MFA / device-compliance / location policies apply to sign-ins to mydocs.school exactly as they do to Outlook or Teams.
Audit log: searchable record of every download for compliance.

Suggested rollout cycle

Onboard during a quiet term — January or February usually works. Thirty seconds for IT, then dormant until needed.
Surface to students in their final term. A line on the college intranet, a paragraph in the leaver email, mention at the final assembly.
Spike of usage in the last fortnight of term. Seats consumed as students download.
Quiet through the summer, with a long tail of students who realise in August or September and come back to download.
Renew or right-size at the start of the next year based on actual seat consumption.

Common questions

Does this cover BTEC, T-Level and apprenticeship portfolios?: Yes. Those are file-based portfolios that typically sit in the student's OneDrive (and sometimes in shared SharePoint sites). The OneDrive export captures the portfolio; SharePoint-hosted shared content needs to be downloaded separately if the student co-authored it.
What about students enrolled in shared programmes with universities?: The export is scoped to your tenant. If a student also has a separate account on a partner university's tenant, that's a separate sign-in. They'd export each tenant independently.
Do we need to onboard separately from a parent multi-academy trust?: It depends on whether you share a Microsoft 365 tenant. Same tenant = single onboarding covers the whole trust. Separate tenants = separate onboardings, each taking about 30 seconds.