Year 11 and Year 13 leavers, done well.

Two cohorts, two situations

Year 11 leavers often move to a different sixth form, a sixth-form college, or an apprenticeship. The Year 7–11 Microsoft 365 account is closed and a new one is provisioned at the destination institution. The Year 11 class notebooks are the single most-requested thing alumni come back asking for, six months into Year 12.

Year 13 leavers move on to university, degree apprenticeships, apprenticeships, gap years, or work. The school's Microsoft 365 account closes; the A-level / IB coursework drafts, EPQ files, and class OneNote notebooks go with it. None of the destination routes use the school's tenant.

Where mydocs.school sits in the calendar

• Easter term: surface to Year 11 / Year 13 in a tutor session. Five minutes is enough.
• Exam fortnight: dormant — they have other things on their minds.
• Final week of term: peak usage. Most leavers download in their last few days at school, while their account is still active and the Wi-Fi is good.
• Results day window: long tail of leavers who realise they didn't download. Account is typically still active.
• October half-term: window typically ends. Account is deactivated, soft-delete clock starts.

IT onboarding pattern

1. IT admin opens /onboard and grants tenant-wide consent (30 seconds).
2. Communicate to leavers via tutor sessions, leaver email, or school intranet.
3. Audit log lets you confirm uptake and answer the occasional “did I actually download?” question.

Suggested student-facing wording

Copy-paste into your leaver email:

Your school Microsoft 365 account closes a few weeks after you leave. To take your OneDrive and class OneNote work with you, visit mydocs.school, sign in with your school account, and click Download my Docs. The whole thing takes about a minute. Do it before your last day if you can — your account is still active and the school Wi-Fi is faster than home broadband.