Comparison · ShareGate vs mydocs.school
Enterprise platform vs leaver tool.
ShareGate is an excellent enterprise migration platform. mydocs.school is a focused self-service tool for one specific moment. If you searched for “ShareGate alternative” because you want a per-student leaver workflow, you're in the right place.
| ShareGate | mydocs.school | |
|---|---|---|
| Who runs it | IT admin / consultant | The student themselves |
| Primary use case | Tenant migrations, SharePoint restructures, bulk moves | Per-student M365 leaver export |
| Scope | SharePoint, OneDrive, Teams, multiple tenants | OneDrive + OneNote (own work only) for one student at a time |
| Onboarding | Install client, configure tenant connection, train admins | 30-second tenant-wide consent, students sign in directly |
| Pricing | Enterprise platform pricing | £1.20 per leaver / 60-day window |
| When to choose | You're an IT team running M365 migrations or restructures | Your school is sending leavers home with their own work |
Where ShareGate is the right answer
If you're consolidating SharePoint sites across a merger, restructuring document libraries at scale, moving entire tenants, or doing the kind of permission-inheritance untangle that takes a full-time admin a week to plan, ShareGate is a tool that handles that grade of work. mydocs.school doesn't.
Where mydocs.school is the right answer
If a student is leaving and you want them to walk away with their own OneDrive and OneNote, ShareGate is the wrong tool. It's an admin platform; the student can't drive it themselves; each per-student export needs admin time; the output isn't well-shaped for handing back to the individual. The right tool for that job is a self-service workflow the student can complete in under a minute.
Running both
Several customer schools use both. ShareGate (or a similar enterprise migration tool) for the admin side of M365 work; mydocs.school surfaced to students as the standard leaver-week action. The tools don't overlap and don't interfere.
Common questions
- Is mydocs.school competing with ShareGate?
- Not really. ShareGate is an enterprise platform for IT teams doing bulk SharePoint, OneDrive and Teams migrations. mydocs.school is a focused self-service tool for individual student leavers. We do one slice of one workflow; ShareGate does dozens of workflows.
- Could we use ShareGate to do per-leaver exports?
- Yes, in theory. In practice, ShareGate licensing, the admin-driven workflow, and the per-task setup time make it impractical for per-student exports at cohort scale. The right tool for the bulk-migration job is the wrong tool for the per-student leaver job.
- Where would you still use ShareGate over mydocs.school?
- Tenant-to-tenant migrations during a merger, large-scale SharePoint restructures, mass content moves between document libraries, complex permission inheritance overhauls. mydocs.school doesn't do any of those things.